Assistant Manager, Budget & Payables

About Afreximbank African Export-Import Bank (Afreximbank) is a Pan-African multilateral financial institution mandated to finance and promote intra-and extra-African trade.

For 30 years, the Bank has been deploying innovative structures to deliver financing solutions that support the transformation of the structure of Africa’s trade, accelerating industrialization and intra-regional trade, thereby boosting economic expansion in Africa. A stalwart supporter of the African Continental Free Trade Agreement (AfCFTA), Afreximbank has launched a Pan-African Payment and Settlement System (PAPSS) that was adopted by the African Union (AU) as the payment and settlement platform to underpin the implementation of the AfCFTA. Working with the AfCFTA Secretariat and the AU, the Bank is setting up a US$10 billion Adjustment Fund to support countries to effectively participate in the AfCFTA. At the end of December 2023, Afreximbank’s total assets and guarantees stood at over US$37.3 billion, and its shareholder funds amounted to US$6.1 billion. The Bank disbursed more than US$104 billion between 2016 and 2023. Afreximbank has investment grade ratings assigned by GCR (international scale) (A), Moody’s (Baa1), Japan Credit Rating Agency (JCR) (A-) and Fitch (BBB). Afreximbank has evolved into a group entity comprising the Bank, its impact fund subsidiary called the Fund for Export Development Africa (FEDA), and its insurance management subsidiary, AfrexInsure, (together, “the Group”). The Bank is headquartered in Cairo, Egypt.

The Real Estate & Administration division at Afreximbank Group supports the Bank’s core functions by deploying innovative, cost-effective, and client-focused systems and processes. These ensure seamless real estate, procurement, and general management services.

The Assistant Manager, Real Estate & Administration (Budget & Payables) is responsible for overseeing budget monitoring and accounts payable activities within the division. The role ensures timely payment processing, financial compliance, budget control, and vendor relationship management. The incumbent will also oversee financial reporting, system optimization, and process improvements, ensuring adherence to Bank policies, procurement guidelines, QHSE standards, and international best practices.

Key Responsibilities

1. Accounts Payable & Financial Management

• Manage the end-to-end accounts payable process, ensuring compliance with Finance Department guidelines and financial policies.
• Ensure the efficient utilization of financial management systems, particularly SAP Concur Invoice, addressing any concerns or technical issues.
• Review and reconcile vendor advances, ensuring accurate financial records and timely payments.
• Verify accounts payable documents, ensuring accurate recording, uploading, and maintenance in the system.
• Coordinate mid-year budget recasting and prepare the end-of-year accruals list for submission to the Finance Department.
• Maintain a detailed invoice tracking log to monitor processed invoices and advance payments, ensuring timely obligation clearance.
• Act as the primary liaison for CONCUR Invoice support, collaborating with internal teams to resolve issues and enhance system utilization.
• Develop and implement a vendor balance monitoring system, ensuring accurate and timely payments while maintaining strong vendor relationships.
• Oversee the preparation of end-of-year accrual reports, ensuring compliance with Bank accounting standards.

2. Budget Control & Administrative Management

• Review travel-related expenses, payments, and budgets, ensuring cost-effectiveness in ticketing, accommodations, and service procurement.
• Submit periodic reports on accounts payable processes, highlighting key performance metrics and recommending corrective actions where necessary.
• Ensure adherence to Bank policies and procedures, including the Procurement Policies & Procedures Manual, Accounting Policies, and Financial Regulations.
• Recommend enhancements to travel policies and expenditure procedures based on operational insights and cost-control measures.
• Attend weekly meetings for Administration, Global Procurement, and Contract Management, providing financial insights and updates.
• Monitor budget allocations across multiple projects and accounts, ensuring expenditures remain within approved limits and advising on necessary adjustments.

3. Team Leadership & Performance Management

• Oversee the daily activities of the Budget & Payables team, ensuring efficient task execution and resolution of financial transactions.
• Conduct performance evaluations, providing structured feedback to enhance team productivity.
• Train and delegate financial tasks to subordinates, ensuring they adhere to best financial practices.
• Develop and implement a strategic timeline aligning team activities with the Real Estate & Administration annual plan.
• Manage team schedules and leave tracking, ensuring uninterrupted workflow within the division.
• Lead the team to meet Bank expectations for productivity, quality, financial accuracy, and continuous improvement.
• Foster a collaborative and accountable team culture, ensuring alignment with the Bank’s financial and operational objectives.
• Handle and resolve complex inquiries from Bank staff, vendors, and service providers, including disputes related to payables and travel expenses.

4. Other Responsibilities

• Perform additional duties as required by management or dictated by the operational needs of the Bank.

Qualifications & Experience

Education & Certifications

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field.
• Master’s degree in the above fields is preferred.
• Specialized certifications in finance, accounting, or budget management are an added advantage.

Experience Requirements

• 4–6 years of experience in financial management, accounts payable, or budget administration.

Technical Skills

• Solid knowledge of accounting principles and financial reporting standards.
• Proficiency in SAP Concur Invoice or similar financial management systems.
• Experience in budget control, accounts reconciliation, and vendor management.