The Assistant Manager, Real Estate & Administration (Procurement) oversees the Bank’s procurement, ensuring cost-effective, compliant acquisitions while optimizing supplier management and contract performance. The role involves strategic sourcing, risk mitigation, and team leadership to enhance efficiency.
Key Responsibilities
1. Procurement & Supply Chain Management
- Develop and implement a strategic procurement vision, policies, and procedures to improve efficiency, performance, and compliance with Bank regulations and QHSE standards.
- Prepare and oversee the annual procurement budget plan, ensuring cost-effective sourcing, vendor selection, and financial compliance.
- Assess annual supply and material demand, processing purchase orders through the Bank’s procurement system, with periodic reviews as needed.
- Continuously evaluate the effectiveness of the procurement system, ensuring alignment with SLAs, QHSE standards, and operational requirements, and provide recommendations for enhancements.
- Monitor outstanding purchase orders and requisitions, ensuring timely fulfillment or cancellation without financial loss.
- Manage the end-to-end procurement process, overseeing supplier performance, product quality, service delivery times, and contingency planning.
- Maintain an updated supplier database, actively identifying and sourcing new vendors to ensure competitive pricing and high-quality services.
- Lead contract negotiations with suppliers, ensuring optimal terms regarding pricing, lead times, payment conditions, and service flexibility.
- Collaborate with Finance and Procurement teams to review and approve quotations and proposals, ensuring compliance with procurement standards, financial terms, and Bank regulations.
2. Administrative & Vendor Management
- Submit periodic progress reports, summarizing the status of procurement operations, supply chain management, and warehouse activities, and provide recommendations for improvements.
- Conduct regular team meetings to discuss procurement challenges, supplier performance, and market trends for improved service delivery.
- Review and approve supplier invoices, ensuring accurate billing for received materials/equipment and resolving disputes on overcharges, chargebacks, or unforeseen costs.
- Implement a supplier performance management framework, measuring service quality, contract compliance, and on-time delivery, taking necessary actions to enhance supplier relationships.
3. Team Management & Leadership
- Oversee the day-to-day operations of the procurement and supply chain team, ensuring compliance with SLAs, QHSE standards, and Bank policies.
- Conduct employee performance evaluations, providing structured feedback and guidance through periodic performance reviews.
- Mentor, train, and develop team members, ensuring continuous learning and skill enhancement to achieve optimal performance.
- Lead the team in achieving productivity, efficiency, and continuous improvement, ensuring that procurement objectives align with the Bank’s operational goals.
- Foster a collaborative team environment, encouraging teamwork, accountability, and high performance in achieving procurement objectives.
- Handle and resolve complex procurement inquiries, including disputes from Bank staff and vendors, ensuring smooth procurement operations.
4. Other Responsibilities
- Perform additional duties as assigned by management or as required by the evolving needs of the procurement and supply chain function.
Education & Qualifications
- Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Logistics, Finance, or a related field.
- Master’s degree in the above fields is preferred.
- Professional certifications such as CIPS (Chartered Institute of Procurement & Supply), CPSM (Certified Professional in Supply Management), or equivalent are preferred.
Experience Requirements
- 6–10 years of experience in procurement and supply chain management, preferably in the financial, banking, or corporate sector.
- At least 4–6 years of experience in a supervisory or managerial role within procurement.
- Strong expertise in vendor negotiations, contract management, supplier performance evaluation, and strategic sourcing.
- Demonstrated experience in financial planning, budgeting, and procurement risk management.
Language Proficiency
- Fluent in Arabic and English (spoken and written).
- Proficiency in French or another additional language is an advantage.
