Manager Real Estate & Administration (Projects)

The Manager, Real Estate and Administration (Projects and Strategic Initiatives Management) is responsible for conceptualising, developing, planning, organising, leading, coordinating, controlling and operating the READ Projects and Strategic Initiatives including the Afreximbank African Trade Centres projects and other real estate and administration division projects.

Manager, Real Estate and Administration (Projects and Strategic Initiatives Management)

The Manager, Real Estate and Administration (Projects and Strategic Initiatives Management) is responsible for conceptualising, developing, planning, organising, leading, coordinating, controlling and operating the READ Projects and Strategic Initiatives including the Afreximbank African Trade Centres (AATCs) projects and other real estate and administration division projects. The Manager coordinates efforts for the institutionalisation, commencement, operation and provision of ongoing support of the independent standalone operating company (OpCo), ATC Global, a FEDA subsidiary and other anticipated operating vehicles - Property Management Company (PropCo), Hotel Management Company (HotelCo), Franchise/Licensing Company (LicenseCo) and other Project Finance vehicles. The Manager mentors, supports, coordinates and leads a team of global project coordinators implementing READ and ATC projects in Africa and the Caribbean.

Key Responsibilities

Project Development and Management

1. Oversee the end-to-end READ and ATC global real estate projects and strategic initiatives development lifecycle, from concept design to construction and asset handover.

2. Coordinate the development of comprehensive feasibility studies and business plans and their defense to stakeholders.

3. Develop and monitor project plans, charters, scorecards to ensure efficient and effective project performance.

4. Develop and implement procurement plans for acquisition of engineering consultancy and construction works and materials including Furniture, Fittings and Equipment as well as Operating Supplies and Equipment.

5. Develop, negotiate and manage contracts for project consultants, suppliers and contractors ensuring compliance with Bank policies as well as local and international regulations.

6. Oversee the performance of the project consultants, suppliers and contractors to ensure project delivery on time, budget and quality standards and sustainability principles are met.

7. Develop, monitor and manage project budgets and prepare project financial tracking systems.

8. Develop stakeholders’ analysis, engagement and communication plans and support in the overall READ and ATC portfolio reporting to key stakeholders of the Bank.

9. Maintain project documentation including plans, requirement sheets, status reports, technical documents etc.

10. Implement risk management strategies to mitigate potential delays, claims, cost overruns and construction risks.

11. Carry out inspections visits to monitor the progress of ATC projects and provide support to ensure that deadlines and objectives are successfully met within the set time frame and budget.

12. Coordinate project completion, commissioning and contract close out.

Asset and Operations Management

1. Coordinate implementation of country business plans to ensure completed projects meet development objectives.

2. Coordinate procurement, onboarding and performance management of asset and operations management service providers including leasing, security, facility management, hotel operators, recruitment agencies etc.

3. Coordinate the provision of trade and capacity building services with the relevant Bank departments and other service providers.

4. Coordinate the onboarding and ongoing management of tenants and servicing.

5. Coordinate the commercial, marketing and legal operations of the country ATCs.

6. Support the operations of the country ATC hotels.

7. Support the country head of operations, head of property management and other AATC staff as required.

AATC Global Management

1. Support the establishment and incorporation of ATC Global as a standalone entity and other property and operating vehicles.

2. Support the selection of a headquarters domicile for ATC Global.

3. Support the registration of the ATC trade name and trademarks.

4. Support the development, implementation and monitoring of the ATC Global business plan.

5. Support the preparation, implementation, and monitoring of the ATC Global annual operating and capital budgets.

6. Support the development and implementation of ATC Global operating policies and guidelines.

7. Support the franchising and licensing activities of ATC Global.

8. Support the ATC Global branding, marketing, servicing, communication and networking activities.

Reporting & Documentation

1. Prepare Board Papers and coordinate internal approval processes and liaison with Board Secretariat and resolution of matters arising.

2. Prepare and submit periodic progress reports to management, documenting project status, risks, and recommendations for corrective actions.

3. Provide detailed updates on project milestones, budget performance, and sustainability initiatives.

4. Ensure that all projects are fully documented and comply with organizational and regulatory requirements.

5. Conduct post-project reviews to identify lessons learned and best practices for future projects.

6. Document and share insights with the team and senior management, promoting continuous improvement in project delivery.

7. Deal with the utmost level of confidentiality and discretion with the following documents:

1. Financial Data:

o Project budgets, cost estimates, and financial forecasts.

o Consultants and contractor pricing, payment terms, and contract details.

o Investment and ROI (Return on Investment) analyses for real estate projects.

2. Project Documentation:

o Architectural and engineering designs, blueprints, and technical specifications.

o Project timelines, milestones, and progress reports.

o Risk assessments, mitigation plans, and contingency strategies.

· Legal and Regulatory Information:

o Contracts, agreements, and legal documents with vendors, contractors, and consultants.

o Compliance documentation related to building codes, environmental regulations, and safety standards.

o Intellectual property (IP) related to proprietary designs or technologies used in projects.

· Confidential Organizational Information:

o Strategic plans and internal reports related to real estate development and sustainability initiatives.

o Internal policies, procedures, and guidelines for project management and procurement.

o Organizational ESG (Environmental, Social, and Governance) strategies and performance metrics.

· Employee and Team Information:

o Performance reviews, salary details, and personal information of team members.

o Training and development plans for staff.

o Internal communications and team meeting minutes.

· Consultants and consultants Information:

o Confidential proposals, bids, and quotations.

o Supplier contracts, service level agreements (SLAs), and performance evaluations.

o Confidential information shared by contractors or consultants during project execution.

· Sustainability and ESG Data:

o Environmental impact assessments and sustainability reports.

o Carbon footprint analyses and records.

o LEED, ISO, and other certification-related documentation.

· Stakeholder Communications:

o Confidential communications with senior management, board members, and external stakeholders.

o Sensitive discussions related to project risks, delays, or budget overruns.

o Negotiation details with contractors, suppliers, or government agencies.

Team Management

1. Mentor, support, coordinate, and lead the ATC global project management team.

2. Identify and communicate key responsibilities and practices to ensure efficient delivery of reports and successful achievement of objectives.

3. Evaluate and direct team members, perform regular assessment to ensure compliance with all the agreed upon KPIs.

4. Create clear and adequate workflow that ensures smooth execution of all the ongoing tasks.

5. Ensure that strategies and processes are in place to meet the team objectives and pre-agreed service level agreements.

6. Build effective team spirit to enable all team members to work well together and achieve the team’s optimum performance.

7. Build trust and improve accountability in the team by setting clear expectations, listening and creating a space for their contribution, challenging and inspiring them, accepting mistakes and working on their weakness.

General Duties

1. Perform other duties as required by the nature of the position and/ or as requested by management.

2. Perform additional management tasks assigned by the Head of Real Estate and Head of ATC Global.

Key Competencies & Skills Required

Education & Certifications

· Bachelor's and Masters degree in Project Management, Administration, Commerce, Property & Facilities management, Real Estate, Architecture, Construction management or related field.

· Professional certifications such as Project Management Professional (PMP®), Risk Management Professional (RMP), Contracts Management (FIDIC Red Book and Silver Book) are preferred.

Experience

· Minimum 5 years of experience in construction project management or in Property & Facilities management.

· Proven track record in large-scale development projects including mixed-use commercial centers.

Technical Skills

· Solid experience in project management tools and techniques.

· Good knowledge of data analysis and risk assessment.

· Solid experience in the management of external suppliers, contactors and consultants covering a range of services.

· Familiarity with facilities documentation including drawings, engineer reports

· Proficient in Microsoft office applications: Word, Excel, PowerPoint, and Outlook,

Soft Skills & Leadership Abilities

· Strategic thinking and project management skills, with the ability to lead multi-million-dollar developments.

· Strong negotiation and contract management skills.

· Exceptional leadership and stakeholder management abilities, engaging with regulatory and other bodies.

· Excellent analytical, problem-solving, and communication skills.

Language Proficiency

· Fluency in English is required.

· Proficiency in French, Arabic, Portuguese, or other African languages is an advantage.