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Data Teams Assistant

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We are seeking a proactive and organised Data Teams Assistant with 3-4 years of experience to support our Data Science & AI and Data Platform teams. In this role, you will be an essential part of ensuring the smooth operation of our teams by managing complex schedules, coordinating travel, assisting with event planning, and supporting various administrative functions. This is an opportunity for someone who thrives in a dynamic, fast-paced environment and has a keen eye for detail.

  • Calendar Management: Efficiently manage the schedules of the Head of Data Science & AI and the Head of Data Platform, ensuring seamless coordination across multiple time zones.

  • Travel Coordination: Organise complex international travel itineraries, including flights, accommodations, and ground transportation, with a focus on cost-effectiveness and convenience.

  • Expense Management: Handle the submission and tracking of expenses for the Executives and their teams, ensuring timely and accurate reporting.

  • Meeting Preparation: Arrange internal and external meetings, including booking rooms, preparing agendas, distributing materials, and ensuring technical setup.

  • Team Coordination: Support the broader teams of the Executives by organising team meetings, workshops, and offsites, including logistical planning and follow-up.

  • Onboarding Support: Assist with the onboarding of new team members, ensuring a smooth integration process and access to necessary tools and systems.

  • Event Planning: Coordinate logistics for internal and external events, including arranging venues, catering, and technical requirements.

  • Reporting Support: Assist in preparing presentations, reports, and data summaries for internal meetings or external stakeholders.

  • Project Assistance: Contribute to ad-hoc projects by gathering information, conducting basic research, or coordinating activities as directed.

  • Support Local Office Management: Collaborate with local office assistants to ensure efficient office operations, including managing supplies, facilities, and local logistics.

  • High-Standard Execution: Uphold the high standards of a fast-paced, international organisation by demonstrating impeccable attention to detail and discretion.

Contract Type: FULL_TIME

Specialism: Human Resources

Focus: HR Administration

Industry: Financial Services

Salary: Negotiable

Workplace Type: On-site

Location: Cape Town

Job Reference: KWZ9T8-0FEDE257

Date posted: 17 January 2025

Consultant: Tanya Salie

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