Our client is a is a JSE-listed industrial group, specializing in industrial, chemical, and logistics businesses. They operate across 11 countries in sub-Saharan Africa and employs over 17,000 people. They are currently looking for an Assistant Company Secretary. The successful candidate will have at least four years experience as a Company Secretary, strong Companies Act knoweldge, working knowledge of the CIPC, and excellent corporate governance skills.
The incumbent in this position is responsible to perform the full range of company secretarial duties for a portfolio of subsidiaries and associated joint ventures (private entities) within the Group. The individual will be accountable for ensuring that the companies in his/her portfolio comply with all applicable financial and legal requirements, as well as with all relevant best-practice codes, and to maintain a high standard of corporate governance. The individual must provide governance advice as and when required, and must attend to the statutory records and other secretarial functions of the companies in his/her portfolio.
Duties include -
- Prepare agendas and papers for board meetings and committees and publish these on the online system.
- In general provide comprehensive practical support to directors.
- Attend board, audit and other ad hoc committee meetings, take minutes and manage the conduct of the meetings.
- Provide the directors with detailed guidance to properly discharge their responsibilities in the best interests of the company.
- Ensure compliance with all applicable legislation, statutes, regulations and relevant best practice codes.
- Draft resolutions.
- Lodge required statutory forms and annual returns.
- Maintain electronic statutory records, including registers of members, directors, and secretaries.
- Deal with correspondence, collate information and write reports, communicate decisions to relevant company stakeholders, and in general engage with divisional and corporate management to ensure that the portfolio of companies is managed efficiently.
- Attend to ad hoc assignments.
- Deal with queries relating to records of entities within the portfolio.
- Undertake corporate actions (acquisitions/sale of entities) relating to companies in the portfolio and their implementation into the Group, including due diligence assessments, and assist the Group Company Secretary with general mergers and takeover activities (when required).
- The portfolio will include dealing with voluntary liquidations and trademarks.
- Experience in data protection.
- Assist with the statutory compliance of any foreign subsidiaries in the portfolio.
- Maintain the register of beneficial share-owners and monitor changes in ownership of the companies in his/her portfolio for reporting to CIPC. Work with other colleagues to ensure that the strategic goals of the Secretariat are achieved.
